4
TOGETHER • June 2019
“Nothing to be scared of!”
Strategic Goal
Continuous Improvement
Key Strategy
Promote progress to meet the needs of
customers
In July 2016, BOCES 2 piloted a
mileage program using a web-based
mileage processing program called
CompanyMileage. The pilot began with
a cross-section of approximately 20 staff
members. Feedback was positive and the
program was implemented organization-
wide in July 2017.
Under the old paper form system, mileage
reimbursement could be cumbersome
and time-consuming, resulting in
processing errors, staff frustration
and time spent clarifying questions
and resolving issues. CompanyMileage
streamlined the process and reduced
errors. All the distance calculations are
performed automatically using its built-in
mapping database, improving the level of
accuracy. The department has seen the
number of errors decrease signicantly;
from an error rate of 6.8% to 3.3% since
implementation. In addition, supervisors
can more efciently audit and approve
entries online in a timely manner.
Instructional and administrative staff are
able to focus on other priorities related to
teaching and learning.
Today nearly 500 staff members are using
the CompanyMileage system to process
their mileage claims. The transition from
a manual to a paperless process has saved
the organization time and money. As part
of this process, many staff members have
elected to receive their reimbursements
via direct deposit, resulting in an even
quicker processing time.
Ofce of Finance
Strategic Plan
Update
T
he student in Special Education teacher Keri
Kephart’s class in Hilton wasn’t afraid of
spiders or scared of participating in the interactive
videoconference focused on the little creatures. Like
his classmates, he was simply curious and eager to
ask questions about tarantulas, scorpions and other
arachnids. Kephart’s group of students, ages 9-12,
with varying grade levels of ability, was one of a
handful of interactive sites for the Denver Museum
of Nature and Science’s Scientists in Action Program
lesson on spiders. The museum program facilitates
communication between students and scientists. It
has online attendance from all over the country, and
in this case, even students from Brazil.
“It can be difcult to teach science curriculum
appropriate for everyone in a mixed age class like
mine,” said Kephart. “Online interactive classes like
this make great science opportunities. We prepare
with a lesson before the experience, and then discuss
it afterwards. Kids like the interactivity, and it gives
them a chance to practice social skills. Each of
my students went right up on camera and asked a
thoughtful question, loud enough for everyone at
the other locations to hear. They enjoyed seeing
themselves on the screen and seeing all the other
kids, too.”
“It was amazing to see the students engaged with
the topic, wait patiently for an opportunity to ask a
question, walk up to the speaker to clearly state their
question, and listen and discuss the answers,” said
Instructional Support Specialist Debbie Mannix.
“It was evident from the questions generated that
they understood and critically thought about the
content they were learning.”
The videoconference was facilitated by CaTS
Distance Learning Specialist Donna Farren, who
helps to take the fear out of both spiders and
new technology. Farren has been helping teachers
around our districts use technology to connect their
students to global resources that might otherwise be
inaccessible.
“There are many virtual eld trip opportunities
for kids of all ages and learning abilities available
now,” said Farren. “We can help teachers nd just
the right ones for any subject matter. We’ve gone
to art museums to see private collections, studied
Japanese puppetry, learned about D-Day, heard
from well-known writers and poets or scientists
and mathematicians. Many of these lessons are
free or we can nd grants. Even the paid ones are
aid-able through BOCES. If a teacher wants to
open this door for their students, we can make it
work.” Distance learning services are available to all
Monroe 2–Orleans BOCES districts and teachers.
information.
There are many virtual eld trip opportunities for
kids of all ages and learning abilities available now.
We can help teachers nd just the right ones for
any subject matter.
“
-
Donna Farren, distance learning specialist
“
Students asked Denver’s arachnid expert Dr. Paula
Cushing if the saucer-sized tarantula she held was
venomous.
Curious students kept Farren busy sending a steady
stream of questions to the presenter via online chat.
A
s a member of the BOCES NYS Distance
Learning Consortium, BOCES 2 CaTS
Distance Learning Specialist Donna Farren
was part of the team recently honored with
the prestigious International Society for
Technology in Education (ISTE) Interactive
Video Conferencing Network Award for 2019.
The group was recognized for their work on the
NYSDLC Distance Learning Day last November
that connected more than 1,500 students in
300 classrooms across the state in an effort to
introduce teachers to the opportunities available
through interactive videoconferencing.
CONGRATULATIONS!